Programs that are awarded a grant will receive an IRS Tax Form 1099-NEC. No, tribal lead agencies are limited to providing stabilization subgrants to providers within their service area. For most providers, this would be about 30-40% in taxes. The supplemental appropriations under the CARES Act and the CRRSA Act can be used to provide child care assistance to health care sector employees, emergency responders, sanitation workers, farmworkers, and other workers deemed essential during the response to the coronavirus, without regard to the income eligibility requirements. As required at 45 CFR 98.60(d)(4)(ii),Visit disclaimer page if the lead agency does not have an applicable requirement, the regulation at 45 CFR 75.2Visit disclaimer page, Expenditures and Obligations, applies. You can deduct the amount you pay your assistant. Retention of Child Care Staff. OCC is not imposing a specific timeframe for when a temporarily closed provider due to COVID-19 at the time of application must reopen. The American Rescue Plan Act (ARPA) Child Care Stabilization Grant, which some call the daycare grant, is a federal financial assistance program recently launched by the Office of Child Care to provide $24 billion of economic relief to child care programs impacted by the COVID-19 pandemic across the country. KidKare is a comprehensive record keeping program that includes an accounting section that allows you to keep track of all your income and expenses. Stabilization funds can only be used for services necessary to maintain or resume child care services. Paying another entity to handle the applications for stabilization funding does not fall into this category. A: State applications will often use the word personnel when describing what the grant can be used for. CRANSTON, RI - The Rhode Island Department of Human Services (DHS) is pleased to announce a new grant program designed to support and stabilize Rhode Island's child care industry. Based on currently available funding, EEC anticipates funding will be available to provide grants from July 2022 through December 2022. Allowable changes to the tribes definition could include children who are tribal members, whose membership is pending, who are eligible for membership, and/or are children/descendants of members. Yes, Child Care Stabilization Grant funds are considered income by the IRS. Lead agencies may use their stabilization fund set-asides to carry out activities to increase the supply of child care, especially for historically underserved populations. Obligation and liquidation information for regular CCDF funds is described in the instructions to the ACF-696 and ACF-696T CCDF expenditure reports. Q: Would you need a separate account to pay yourself? Tribal lead agencies should describe how the child care sector will be maintained while using the ARP Act stabilization funds for construction or major renovation. If you need assistance, please contact the Department of Early Education and Care. Before the pandemic, there were approximately 675,000 childcare providers around the country, mostly small businesses, who were already operating on thin margins. It is also important for providers to know that not all business expenses are fully tax deductible. Thus, we suggest that, if any Lead Agency adopts this interpretation, the agency should check eligibility at the time of termination of benefits to determine whether the minimum 12-month eligibility requirement applies or not. In almost every situation, a provider will benefit financially from these grants even after taxes. The definition of what counts as income for federal housing assistance is defined by section 3 of the U.S. Housing Act of 1937 and HUDs implementing regulation at 24 CFR 5.609. A Plan amendment should not create any delay since the Lead Agency may proceed with implementing the program change, and subsequently submit the amendment within 60 days. Checks payable from the business bank account to the sole proprietor/individual, Electronic statements that document funds transferred from the business bank account to the personal bank account, Documentation evidencing expenditures made with grant funds, Responses to questions about general provider information, provider accounting systems/processes, and the internal controls in place, the amount (in dollars) of the expenditure, the category of allowable uses under which the expenditure fall, the type of supporting documentation for the expenditure. How can I best prepare for an EEC fiscal monitoring review? Also, tribal lead agencies may be accountable for reporting to OCC on data elements that would have been included in the application. While the guidance in this response focuses on how ARP stabilization funds impact the eligibility of child care workers for federal benefit programs, the same guidance would apply to funding from regular CCDF funds and supplemental funds provided under the CARES Act, CRRSA Act, and ARP Act, when the funds are used as stabilization grants or similar provider grants/stipends. Welcome to the Child Care Stabilization Grant Application System! Child care providers that receive a grant have a reporting obligation on Form 1099-G if the amount is above $600. OCC has interpreted the stabilization subgrants to be restricted to providers within the tribal lead agencys service area. If the program is closed during parts of the year due to schedule (e.g., operational only during the school year), they would not be eligible to apply for a subgrant during that time. However, the ARP Act stabilization funds are meant to support the child care sector during and after the COVID-19 public health emergency. 9858k(b), and 45 CFR 98.56(c) of the CCDF regulations prohibit spending CCDF for any service provided to students enrolled in grades 1 through 12 during the regular school day. Mental health supports for children and employees. Lead Agencies may also establish periods of continued assistance longer than three months. Can I still deduct them as expenses? If a program needs to adjust its site capacity, it should contact a licensor or submit an appeal on the grant using the appeal form embedded in the application. Regarding federal tax rules, please contact your tax preparer or the Internal Revenue Service for guidance. Q: What impact will receiving this grant have on my Social Security benefits? When do programs need to recertify their application? OCC encourages tribes to coordinate with states and tribes regarding tribally affiliated children who do not live in the tribal lead agencys service area. If youre a daycare or child care provider, read on to find all of the important program details. Tribes Tribal Lead Agencies have additional flexibilities to meet the unique needs of the populations they serve. This presents an administrative challenge for using grant funds, because if you dont do it correctly you may lose your funds. It would be OCCs expectation that Lead Agencies would employ this flexibility only on a temporary basis for the period of the public health emergency related to COVID-19. As an employee stipend software company that specializes in tax compliance, Compt can serve as your trusted guide to help administer the grant money in the form of an employee stipend, while staying fully compliant with federal tax law. Furthermore, for family child care providers, whether the child care stabilization funding counts as income also depends on whether it is used as income by the family child care provider who receives it. The best way to manage your child care stabilization grant funds, White House American Rescue Plan Funding Fact Sheet, Perk Stipends: Everything You Need to Know, Download: The Ultimate Guide to Lifestyle Spending Accounts. Are there other local resources or options for testing? Lead Agencies may also use CCDF quality dollars to provide temporary grants or assistance to impacted providers to retain the child care supply during periods of closures. 6409, and specifies that, any refund (or advance payment with respect to a refundable credit) made to any individual under this title shall not be taken into account as income, and shall not be taken into account as resources for a period of 12 months from receipt, for purposes of determining the eligibility of such individual (or any other individual) for benefits or assistance (or the amount or extent of benefits or assistance) under any Federal program or under any State or local program financed in whole or in part with Federal funds.. Here is a link to the US Department of Labors webpage on UC benefits related to the COVID-19 outbreakVisit disclaimer page. Yes, tribal lead agencies may use ARP Act stabilization funds for an existing multiyear construction project. No, lead agencies cannot use their ARP Act stabilization set-aside funds to cover family copayments or tuition. Yes, additional child care staff or staff time to assist with cleaning and health screening is an allowable use under CCDBG as an activity to improve the quality of child care services and child safety (45 CFR 95.53(a)(10)). A: Pay yourself first. As part of their ARP Act stabilization subgrant application, child care providers must certify they will pay at least the same amount in weekly wages and maintain the same benefits for each employee throughout the duration of the subgrant. Can I reallocate some of this money so I dont have to pay income taxes? No, child care providers receiving subgrants are not required to have or provide a DUNS number or UEI. Additional instructions for construction and major renovation procedures for Tribes can be found in the Program Instruction (CCDF-ACF-PI-2020-02) on the OCC website. The CCDF final rule at 45 CFR 98.16(aa) requires the Statewide Disaster Plan (or Disaster Plan for a tribes service area) to incorporate guidelines for continuation of child care subsidies and child care services. When and where will a copy of the slide deck from the C3 training sessions be available? FMAP rates and state matching requirements are published on the GY 2020 state and territory CCDF allocation tables page. Maryland State Department of Education (MSDE) Announces Second Round of Child Care Stabilization Grant Applications December 28, 2021 FOR IMMEDIATE RELEASE: MEDIA CONTACT: Lora Rakowski, lora.rakowski@maryland.gov 410-767-0486 PROGRAM CONTACT: childcaregrants.msde@maryland.gov Lead agencies are encouraged to use ARP Act supplemental funds, as well as CRRSAVisit disclaimer page and CARES Act funds, to provide relief from copayments for CCDF-eligible families and cover the portion of the child care cost ordinarily covered by copays. View COVID-19 resources for CCDF Lead Agencies, providers, and families. Q: If I transferred money to pay myself earlier but sometimes forgot to make a note, can I go back and fix it? Major renovations (which are not allowable) include: Minor building updates or maintenance to the facility and/or grounds that do not change the fundamental structure of the building or alter the function or purpose of the facility (which are allowable). This enables Lead Agencies to have the flexibility to define in their CCDF Plan the criteria that the Lead Agency believes would best serve subsidy families, such as families affected by COVID-19 circumstances. However, ACF strongly recommends that Lead Agencies first consult with their jurisdictions public health agency, seek advice on how best to proceed, and coordinate any actions. Reprograming funds for other allowable activities does not constitute a cut in funding for child care for eligible individuals and is not considered supplantation. For example, providing gift cards to child care providers may be allowable if the cards relate to an integral part of the child care program. The BIG Program was specifically designed to support businesses who endured lost revenue due to the COVID-19 public health emergency. Such a record could say, February 23, 2022 - $4,000 pay myself with the Stabilization grant.. Should I apply for the Stabilization grant?, Is the money I received from the grant taxable income, even if I didnt receive Form 1099?, Is it better to pay myself or spend it on my business?. Child Care Stabilization Base Grants will be available to all eligible providers on a monthly basis beginning September 2021. Frequently Asked Questions related to the Child Care Stabilization Grants from the Department of Early Education & Care (EEC). View a submitted Stabilization 1.0 or 2.0 grant application by clicking the button below: View a Submitted Application Stabilization Help Line: 844-863-9319 Return to Top Application Process To learn more about how to apply, please view our Application Guide or Application Walk Through Video on our website available in English, Spanish, and Vietnamese. For most Medicaid beneficiaries, the definition of what counts as income for Medicaid is determined at the federal level and includes all income reported to the IRS as part of a tax filers Adjusted Gross Income (AGI), plus some non-taxable income sources. Law 117-2), signed on March 11, 2021, includes $23.97 billion for child care stabilization grants to be allocated to states, territories, and Tribes based on the current Child Care and Development Block Grant (CCDBG) formula. Lead Agencies should consider whether there are more appropriate sources of fundingsuch as public education dollarsto pay for this equipment. Q: My business is an S Corporation. The ARP Act Visit disclaimer pagedoes not exempt the ARP child care stabilization subgrant funding from taxation. Supporting documentation should demonstrate that the purchase in question falls within at least one of the allowable use categories. Upon approval of a waiver request, Lead Agencies have 60 days to submit a CCDF Plan amendment to correspond with the provision(s) in the waiver request. And while many child care providers have opened back up, its been anything but easy. Going forward, child care providers should continue to consider CDC guidance and follow lead agency requirements related to COVID-19, and be prepared to update processes if and when states, territories, and tribes resume pre-COVID policies for parental access to children. For example, if the funding were used to cover rent, and if that did not affect a recipients net income, then the funding would not affect WIC eligibility. As the incentives in question would be to promote vaccination among child care providers and support health and safety in child care programs, this would be an allowable use of CCDF quality funds. In addition, all tribal lead agencies were allocated $30,000 as a base amount of the ARP Act stabilization funds prior to allocating funds based on the number of children served. Q: Does the federal guidance for this grant require providers to gift any of it to parents? All programs will receive a 1099 for grant funds received. And while many child care providers have opened back up, its been anything but easy. Can child care providers use the C3 grant funds to cover an individuals family subsidy co-payments or tuition? OCC encourages child care providers in the financial position to provide relief from copayments and tuition for families to use non-ARP Act stabilization funds to provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. Providers can therefore use all or part of the grant to pay themselves. This can be done by transferring money from one bank account to another, writing yourself a check, or leaving money in one bank account and make a note indicating that this is money to pay yourself. Some child care businesses may qualify for tax credits to support paid sick leave while they receive a vaccine and recovery from any side effects. In an effort to properly balance these interests, consistent with statutory and regulatory restrictions on the use of CCDF for school, we offer the following: A CCDF Lead Agency has the option to use CCDF to pay for tutoring or academic support services, but only if meeting all of the following conditions: Yes, electronic equipment is an allowable use under CCDBG as an activity to improve the quality of center-based, home-based, or in home child care services provided for school-aged children (45 CFR 95.53(a)(10)). OCC reminds tribal lead agencies that CCDF funds, including stabilization subgrants, are restricted to serving children who are under age 13, or at the tribal lead agencys option, children under age 19 and are physically or mentally incapable of caring for himself or herself, or under court supervision as defined inthe tribal CCDF Plan. There are two components of North Carolina's Child Care Stabilization Grants. Like regular tribal CCDF funds, tribal ARP Act stabilization funds are set-aside to serve tribal children. Additionally, child care programs are not subject to report C3 grant funding in the Uniform Financial Report (UFR) submitted to the Commonwealth of Massachusetts' Operational Services Division (OSD). How can a program find out the total it received in grant funds? Q: If I have staff can I still pay myself the whole amount? Family child care providers must report any portion of the stabilization grant that they use to pay themselves as taxable income on their federal and state income tax return (unless their state chooses to make the grant not taxable). Therefore, the applications must include a way for child care providers to certify they will meet these requirements. Lead Agencies should consider whether there are other sources of fundingsuch as public education dollarsto pay for equipment being used by children and families in the home. Lead agencies do not have to require additional information at the time of the application as part of the certification process. Alternatively, states could provide quality grants to child care providers for supply retention and/or quality improvement activities to benefit the full range of families, which would make the eligibility determination process for individual families immaterial. Lead agencies should notify a provider as soon as the decision to reverse the application is made and provide information on why it was reversed and an opportunity to appeal the decision. To ease service delivery to these children, Lead Agencies may choose to classify them as in need of protective services for purposes of child care subsidy eligibility. Tribal Lead Agencies must complete the full construction/major renovation application process and receive ACF approval (45 CFR 98.84). For providers that implement this policy, CDC recommends limiting direct contact between parents and staff. You can use it for free during a 30 day trial period. A: You arent paying yourself for any particular hours you work. Q: Is money I received from the Stabilization grant taxable income? Lead Agencies have the flexibility to consider whether a provider has received funds from other federal or state programs in deciding how best to direct CARES Act and the CRRSA Act resources, but are encouraged to support providers through this child care crisis. Is our grant amount $15k or $24-$52k? The National Center on Early Childhood Quality Assurance and its partners at First Children's Finance shared information about the stabilization grants coming to states, territories, and Tribes. A: You report the grant as income. More information is available from theWhite House American Rescue Plan Funding Fact Sheet. The date of the application approval will determine the date of the first payment based on the payment schedule. Tribal lead agencies should develop a process to verify the assurances while collecting the information to report on use of funds and data elements about the subgrants and subgrant recipients. A: No. Paycheck Protection. Goods and services necessary to operate, such as materials, equipment, and technology, Comprehensive services including mental health supports for children and employees. Refer to the disbursement schedule linked within the grant dashboard in the LEAD portal. Stabilization Grants See how Compt can help you and your employees utilize these federal funds: Schedule a Demo: Our customers have figured out how: lifestyle spending accounts! Tribes will submit Plan amendments to describe their child care stabilization grant activities in 3.1.2j(3) Other Quality Activities of their FY 2020-2022 CCDF Plan. The Child Care Stabilization Grant is the sole focus of these fiscal monitoring reviews. See the funding breakdown by state, tribe and territory, and more information about the grant on the White House American Rescue Plan Funding Fact Sheet. The CARES Act and the CRRSA Act do not address the minimum 12-month eligibility period for essential workers; accordingly, regular CCDF/CCDBG rules apply. The purpose of the child care stabilization grants is to support child care centers and home-based child care providers to stay open or reopen. If necessary, you may need to include an explanation of how the items or staff time in question fall within the allowable categories. Lead Agencies could also apply for a waiver to establish eligibility periods less than 12 months to serve targeted populations (such as health care, emergency, and essential workers) that have a time-limited need for child care. Generally, annual income means all amounts, monetary or not, which go to, or on behalf of the assisted family that are not specifically excluded by HUD regulations (24 CFR 5.609(a)). The Child Care Stabilization Grant application deadline has been extended to 11:59pm on Sept. 30, 2022 As a result of the Federal American Rescue Plan Act, the Child Care Stabilization Grant (CCSG) funds are to be used to stabilize, support, and grow the diverse early learning workforce in a way that rebuilds a stronger child care system and . These stabilization funds are time-limited resources that are intended to stabilize the child care sector and workforce. Funds received prior to the date of closure may be used for approved expenses. Tribal lead agencies may set-aside up to 20 percent of their ARP Act stabilization funds for administration, supply building, and technical assistance. Tax Considerations Monthly ReportingGENERAL What is the purpose of the stabilization grants? As noted at section 45 CFR 98.21(a)(3) of the CCDF rule, Lead Agencies are prohibited from increasing the family co-payment amount within the minimum 12-month eligibility period (except for families eligible through graduated phase-out). Yes, tribal lead agencies may use the entirety of their ARP Act stabilization funds on construction and major renovation. In order to serve children outside of the service area established by the child count and the CCDF Plan, a Tribe would need to submit a CCDF Plan amendment to change its service area, and the new service area would have to be on or near the reservation. Specifically, providers serving children who receive CCDF services would need to meet requirements for health and safety standards, training, inspections, and background checks. Applications need only request the minimum information necessary to make the subgrants and meet the federal reporting requirements. No. No. Segregate funds from each of the different grant funding sources. CCDF Federal matching funds are available to states, provided that states match those funds at the Federal medical assistance rate (FMAP). Tribal lead agencies may use CCDF funds from more than one funding stream (i.e., Mandatory, Discretionary, Supplemental, or stabilization funds) to fund a construction or major renovation project, as indicted in their application for construction or major renovation (. EEC will notify programs in advance if a review at the program location will occur and whether the review will be conducted on-site or remotely. Snow removal snow or other weather-related services, Installing new interior, carpeting, or flooring, Replacing outdated building fixtures and general repairs, Direct deposit or electronic funds transfer, Document the amount(s) of funds received from each source separately, Review the terms of each grant program to clearly understand the allowable (and nonallowable) uses for each award. You just pay yourself because you are the owner. Yes. Please note that any changes to a states definition of income to take advantage of this flexibility must be reflected in a CCDF plan amendment. Each state has its own guidelinescheck your local government website to confirm: Who is eligible and how to apply for the grant. Furthermore, in many states, participation in TANF also makes families automatically eligible for SNAP and/or WIC. NEW (Updated 2-23-22) I have a positive case of COVID-19 in my program, and I have applied for the COVID-19 Child Care Stabilization and Recovery Grants, now what? FCC programs do not have to serve 10 children at the time of application. The goal of the child care stabilization grants is to provide financial relief to child care providers to help defray unexpected business costs associated with the pandemic, and to help stabilize their operations so that they may continue to provide care. Programs that close temporarily during the 12-month grant period due to inactive status (including inactive status pending an investigation) will have their payment frozen as of the date that the program became inactive in LEAD. Deducting income before calculating a providers current operating expense as part of determining a subgrant award amount undermines the purpose of the ARP Act stabilization subgrants. OCC would presume any decreases in spending on child care services for eligible individuals below the amount that would have been spent under tribal law and policies in place of the date of enactment of the ARP Act (March 11, 2021) to be supplantation. The CARES Act and the CRRSA Act do not restrict child care providers from simultaneously receiving funding from the CCDF Discretionary funds and from other federal or state programs, such as the small business loan funds offered through the CARES Act and the CRRSA Act. Q: On my grant report I listed mortgage and utilities as expenses. Tom Copelands Blog: Taking Care of Business Lead agencies that want to exempt essential workers from the family asset test must request and have an approved waiver from ACF. Technical/Business Assistance. For protective services cases, the Lead Agency has the option to waive the family co-payment (in accordance with 45 CFR 98.45(k)(4)) and may waive the income eligibility requirements on a case by case basis in accordance with 45 CFR 98.20(a)(3)(ii)(A). Childcare isnt just a family issue, its a business issue. The recertification process can be done at any time after the first of the month. The provider should keep two copies of all receipts from purchases made so that one can be kept for her IRS records and the other can be used if required for grant reporting. How do I treat this on my taxes? 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